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Implementation / Cutover Project Manager – EPR/PAS/LIMS: Ref 071

Role Type

Project Manager, Implementation Manager or Cutover Manager – EPR / PAS / LIMS

Skills / Experience

Project management, cutover management (specifically EPR), operational & strategic management, financial management, performance improvement

Availability

Immediate

Contract Preference

Contract (ideally full time but may consider part time)

Salary / Rate Expectation

£550 pd (negotiable)

Profile

Senior leader with over 30 years’ experience in healthcare including project management, PAS / EPR cutover planning, hypercare resourcing and business continuity planning, along with strong financial and commercial management, leadership, budget development and forecasting, capital investment planning and general management as well as continuous review and improvement of internal processes and workflows.

Proven history of financial and operational management within complex, multi-site service industries with matrix management structures, delivering excellent financial performance within a robust governance framework. Adept at collaborating with colleagues and industry professionals, building and maintaining relationships, team building and prioritising organisation goals and objectives. Methodical thinker and innovative analytical person, willing to challenge with strong leadership and communication skills.

Key Strengths & Contributions:

  • Project management – led IT & financial business case production for major projects (up to £40m), working with a multi- functional team and successfully managed financials throughout the project, from inception to post investment appraisal with CFO and CEO. These projects relate to building new hospitals and major IT system deployment both clinical & financial.
  • Cutover Manager – led major NHS PAS deployments, working closely with the Programme Manager across multi-site NHS Trusts, overseeing the Go-Live planning, business continuity and resourcing.
  • Project managed the PAS, Billing, Data Migration and Reporting workstreams of an EPR deployment into private healthcare organisation across the UK & their financial systems, and digital applications at the University Hospitals of XXX
  • Operational and strategic management – produced blueprint for re-structure of finance function with cost reduction through process, structural and technological change.
  • Financial management – led working capital improvement project, with results including improvements in the levels of collection of debt and reduction in stock days across multi sites.
  • Performance improvement – refocussed under-performing business units, leading to improvement in EBITDA and key financial margins with emphasis around improved processes and introduction of relevant and actionable KPIs.
  • Familiarity with the following software:  Nervecentre, TrakCare, CareFlow, Millenium, Workday and Cloud Financials

Experience

Interim Project Manager – March 2025 – July 2025 – NHS Trust

Project managing the Patient Engagement Portal team in deploying XXX across XXX and their trust ‘Teams.’  Defining, developing, and implementing the project phases of XXX perioperative pathways. Building the project framework and structure to move the PEP team onwards into a BAU functional team within the trust and supporting their integrated care pathways.

Significant Contributions:

  • Define and develop the governance structure for the project, including writing the PID, RAID Logs, DPIA, Clinical Safety Case Report & Change Logs with the trusts IT and IG leads.
  • Setup the project team structure and wider stakeholder engagement plans, formalising the high level project and deployment plans.
  • Develop and setup the Steering Group Terms of Reference and meetings.
  • Report into the IT Digital boards and trust sub-committees on progress and dealing with both the internal and external stakeholders on a weekly basis, including NHS England, and aligning with GIRFT frameworks with the trust.
  • Lead on programme planning for both business & clinical change activities and providing support to the programme governance processes.
  • Support the data integrations to XXX from key PAS & patient systems
  • Oversee the key phases and milestones of the programme, through the build and configurations of the XXX pathways and holding workshops with the trust ‘Teams’.

 

Cutover Manager – January 2025 – March 2025 – NHS Trust

Brought into setting up the Go-Live planning and strategy, building the framework around XXX’s cutover plans for their EPR deployment, before passing this on to the internal trust project team. Project planning the deployment of the EPR system, both from a technical plan but also operational and resource planning building up to and over the Go-Live period and into the Sustainment period. Working with the Trust to ensure they have a robust Trust wide Business Continuity plan for the clinical and administration areas over the deployment.

Significant Contributions:

  • Develop and define the Go-Live Technical & Operational Strategy plans for XXX’s deployment of the EPR.
  • Planning the ‘Full-Dress Rehearsal, both around the Technical and Operational requirements, meeting with the Trusts key stakeholders.
  • Developing the ‘cutover’ plans and schedules around the Technical Go-Live, and aligning the downstream systems to ensure these are synchronized as the Trust works towards its Operational Go-Live date.
  • Developing ‘Business Continuity Plans’ for the clinical and non-clinical areas for the downtime period at Go-Live, including the downstream systems and in-house applications, working with the departments on their ‘BCP’ processes, and planning how ‘Data Catchup’ will be managed when the integrations are reconnected and the new EPR system is live.
  • Manage stakeholder relationships through effective communication, negotiation, and issues management to ensure stakeholders are engaged throughout the project.
  • Lead and connect all parties involved in the cutover activities including business managers, project managers, workstream leaders, key vendors, and the wider project team, to ensure the integrated solutions and plans meet organisational change management guidelines and priorities.

 

Cutover Manager – March 2024 – December 2024 – NHS Trust

Managed the cutover plans for XXX’ Health EPR deployment, across 5 Hospitals within the Trust. Project planning the deployment of ‘XXX’ EPR system, both from a technical plan but also operational and resource planning building up to and over the Go-Live period and into hypercare. Help develop a Trust wide Business Continuity plan for the clinical and administration areas over the deployment weekend, while the systems are off-line. Working with the Trusts Business Continuity team and Care Groups and engaging with the trust’s key stakeholders.

Significant Contributions:

  • Define, develop, and implement cutover plans for XXX EPR deployment across their five trusts to support harmonisation of organisational data and information.
  • Develop and manage detailed cutover plans, encompassing timelines, resource allocation, and risk management strategies to ensure a smooth transition from the legacy system to the new EPR
  • Build and own the development of the technical cutover schedules, dress rehearsal planning to ensure they align to the trust and vendor (Oracle Health), and meet the key business objectives, within an agreed timeline.
  • Developing ‘Business Continuity Plans’ for the clinical and non-clinical areas for the downtime period at Go-Live, including the downstream systems and in-house applications, working with the departments on their ‘BCP’ processes, and planning how ‘Data Catchup’ will be managed when the integrations are reconnected and the new system is back live.
  • Maintaining knowledge and awareness of relevant issues, insights, practices, and opportunities with the workstream project managers, and provide technical and operational leadership to the wider project team.
  • Manage stakeholder relationships through effective communication, negotiation, and issues management to ensure stakeholders are engaged throughout the project.
  • Collaborate with clinical, operational, and technical teams to align deployment activities with organisational objectives within the project.
  • Lead and connect all parties involved in the cutover activities including business managers, project managers, key vendors, and the project team, to ensure the creation of integrated solutions and plans meet organisational change management guidelines and priorities.
  • Provide expert advice and information to stakeholders on emerging project issues and present recommendations to support project delivery in line with established plans, budgets, timeframes, policy objectives and other project priorities.

 

Senior Project Manager – March 2023 – Jan 2024 – Digital Health Consultancy

Senior Project Manager for the XXX Network, setting up and implementing a county wide LIMS system with XXX. Overseeing the Pathology project across three trusts and seven hospitals. Project planning from the business case through to deployment phases, working closely with XXX methodology through the various phases of the project, overseeing a team of 20+ staff and a wide range of stakeholders. Working closely with the senior management of the trusts, ICB and third-party suppliers.

Significant Contributions:

  • Setup the project team structure and wider stakeholder engagement plans, formalising the high level project plan.
  • Define, develop, and implement project plans and governance structures, including the PID, RAID Logs, DPIA, Clinical Safety Case & Change Logs with the trusts IT and IG leads.
  • Report into the Integrated Care Board (ICB) and trust sub-committees on progress and dealing with both the internal and external stakeholders on a weekly basis, including NHS England.
  • Lead on programme planning for both business & clinical change activities, supporting the reporting cycle, and providing support to the programme governance processes.
  • Oversee the key phases and milestones of the programme, through the build and configurations of the Single LIMS system, working with pathology SME’s, arranging, and holding workshops.
  • Harmonising the pathology process as we work through High-Level-Design (HLD) and Low-Level-Design (LLD) phases of the project, engaging with the senior laboratory leads and managers.

 

Cutover Manager – July 2022 – February 2023 – NHS Trust

Managed the cutover plans for migration of two PAS migrations into one new system across 5 NHS trusts across one county. Project planning the deployment of XXX PAS system, both from a technical plan but also resource planning building up to and over the Go-Live period and into hypercare. Help develop a Trust wide Business Continuity plan for the clinical and administration areas over the deployment weekend, while the systems are off-line. Project managed the key workstream PM’s, working as the deputy to the Program Manager and engaging with the trust’s key stakeholders.

Significant Contributions:

  • Define, develop, and implement cutover plans for the migration of the Trust’s PAS systems into one new instance across the five trusts to support harmonisation of organisational data and information.
  • Build and own the development of the technical cutover schedules, dress rehearsal planning to ensure they align to the trust and vendor, and meet the key business objectives, within an agreed timeline.
  • Developing ‘Business Continuity Plans’ for the clinical and non-clinical areas for the downtime period at Go-Live, including the downstream systems and in-house applications, working with the departments on their ‘BCP’ processes, and planning how ‘Data Catchup’ will be managed when the integrations are reconnected.
  • Maintaining knowledge and awareness of relevant issues, insights, practices, and opportunities with the workstream project managers, and provide technical and operational leadership to the wider project team.
  • Manage stakeholder relationships through effective communication, negotiation, and issues management to ensure stakeholders are engaged throughout the project.
  • Lead and connect all parties involved in the cutover activities including business managers, project managers, key vendors, and the project team, to ensure the creation of integrated solutions and plans meet organisational change management guidelines and priorities.
  • Provide expert advice and information to stakeholders on emerging project issues and present recommendations to support project delivery in line with established plans, budgets, timeframes, policy objectives and other project priorities.

 

Senior Project Manager – February 2022 – July 2022 – NHS Trust

Project managed three healthcare deployments for XXX from initial setup, vendor engagement, training and through to deployment. Set up the project document structure, oversaw the integrations and led a trusts clinical and administrative team through engagement, training and then into deployment.

Significant Contributions:

  • Project managed 3 healthcare application deployments across one of the largest NHS trusts in the UK in parallel and supporting those teams through a tight deployment timeline.
  • Feed into the main eHospital committee and sub-committees on progress and dealing with both the internal and external stakeholders on a weekly basis.
  • Successful go lives across the trust, working through an agile approach specialty by specialty, working with the project team developing internal training and communication plans and supporting the trusts pre go live readiness, cut over plans and hypercare post go live.
  • Chairing the bi-weekly SteerCo committee meetings and weekly vendor touch points.
  • Setting up the key documentation for these projects – Project Plan, RAID Logs, DPIA, Clinical Safety Case & Change Logs with the trusts IT and IG leads.

 

Various Roles –  2002 – Dec 2021 – Private Healthcare

2015 – 2021

Project managed a major Healthcare Electronic Patient Records deployment, from the initial capital funding requirements, development of the RFI and RFP documentation, through the selection team for choosing the supplier, setting up the project base and initial project team, through the design build and proof of concept phases and worked with the supplier over the final PID document.  Led a team into deployment phase, working with other workstreams around the deployment framework, data migration, cutover and training plans resulting in a successful go live with sites. Project managed the hypercare, upgrades to the system and working alongside the BAU support team. Recently moved over as a SME to help support the deployment of a new financial system (Workday & Cloud Financials). Working within the OTC team through the discovery phase, building the plan, configuring the system, writing test scripts, and testing the pathways with the goal to deploy companywide back in November 2021.

Significant Contributions:

  • Project managed the PAS, Billing, Data Migration and Reporting workstreams of the EPR deployment across the UK, and the implementation of a group wide financial system, Workday and Cloud Financials.
  • Lead on programme planning for both business & clinical change activities, supporting the reporting cycle, and providing support to programme governance processes.
  • Formed part of the senior project leadership team, engaging with key internal and external stakeholders, attending, and contributing to the weekly and monthly Programme and SteerCo boards.
  • Establishing & documenting ‘Best Practice’ within the new system, to ensure improvements in the productivity of staff and standardising of processes across sites, with in mind achieving the business case benefits initial set out in the project.
  • Supporting the business process specialists in undertaking role based impact assessments with users, writing and auditing process pathways and ensuring best practice is being followed.
  • Successful go lives at various sites, working with the project team at site with their pre go live readiness, cut over plans and hypercare post go live.

 

 

For further information on this candidate please use reference number:  071

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